Iowa West Jobs


Establish yourself at the center of activity for one of the region’s largest non-profit foundations.  The Administrative Coordinator is a personable and trustworthy team-player with excellent writing, organizational, and administrative skills. You will be the recording secretary for board and committee meetings; organize executive and board meetings, travel and events; and coordinate administrative functions. This is a salaried position with generous PTO and benefits.

Iowa West Foundation has distributed more than $500,000,000 to support quality of life and standard of living in Southwest Iowa and eastern Nebraska.  Join our tight-knit, community-minded team who feels fortunate to be a part of transforming our region. 

Primary Responsibilities:

  • Primary support of and liaison between the President/CEO and Board members;
  • For all board-related meetings: prepares agenda; sends notices; plans and attends meetings as directed; prepares and finalizes meeting minutes; appropriately handles confidential information and correspondence;
  • Coordinates and implements logistics for Board retreats, conferences and travel;
  • Assists with scheduling and maintaining appointments and travel of the President/CEO;
  • Provides administrative assistance to President/CEO and, as needed, to IWF staff;
  • Prepares correspondence for review and signature of the President/CEO as needed;
  • Reviews outgoing reports and general documents for accuracy and completeness;
  • Maintains a calendar of staff PTO and planned absences;
  • Makes administrative decisions; monitors and addresses needs related to the physical office environment;
  • Serves as primary office contact for all business-related vendors; maintains and tracks vendor contracts.
  • Analyzes office needs and recommends effective and economical practices; monitors and orders office supplies;
  • Receives visitors and opens and distributes mail;
  • Extensive daily use of Microsoft Word and Excel, moderate use of PowerPoint;


  • Minimum of 5 years executive administrative support or office management experience;
  • Extensive experience using Microsoft Office Suite software;
  • Effective communicator with exceptional listening, writing and proofreading skills and experience drafting executive-level correspondence and board communication;
  • Level-headed and detail oriented; has strong interpersonal communication skills and relates well to individuals at all levels, including Board members, the general public and agencies with whom IWF interacts and/or conducts business;
  • Well organized, with excellent multi-tasking skills and proven ability to meet deadlines;
  • Professional demeanor with a clear understanding of the importance of positively representing the Iowa West Foundation in all situations;
  • Highly skilled in efficient organization of meetings and retreats;
  • Basic knowledge of, and experience with, office information systems and technology.

Please submit your resume and cover letter to Kathy Fry by Sunday, March 7. Finalists will be asked to submit a writing sample. Initial interviews will be conducted via Zoom; finalists will have an in-person interview at the Iowa West Foundation offices at 4201 River’s Edge Parkway in Council Bluffs.

OUR VISION is a community where families choose to live, and businesses choose to locate, because of its quality of life and standard of living.


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