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NOW HIRING: ADMINISTRATIVE COORDINATOR

Establish yourself at the center of activity for one of the region’s largest non-profit foundations.  The Administrative Coordinator is a personable and trustworthy team-player with excellent writing, organizational, and administrative skills. You will be the recording secretary for board and committee meetings; organize executive and board meetings, travel and events; and coordinate administrative functions. This is a salaried position with generous PTO and benefits.

Iowa West Foundation has distributed more than $500,000,000 to support quality of life and standard of living in Southwest Iowa and eastern Nebraska.  Join our tight-knit, community-minded team who feels fortunate to be a part of transforming our region. 

Primary Responsibilities:

  • Primary support of and liaison between the President/CEO and Board members;
  • For all board-related meetings: prepares agenda; sends notices; plans and attends meetings as directed; prepares and finalizes meeting minutes; appropriately handles confidential information and correspondence;
  • Coordinates and implements logistics for Board retreats, conferences and travel;
  • Assists with scheduling and maintaining appointments and travel of the President/CEO;
  • Provides administrative assistance to President/CEO and, as needed, to IWF staff;
  • Prepares correspondence for review and signature of the President/CEO as needed;
  • Reviews outgoing reports and general documents for accuracy and completeness;
  • Maintains a calendar of staff PTO and planned absences;
  • Makes administrative decisions; monitors and addresses needs related to the physical office environment;
  • Serves as primary office contact for all business-related vendors; maintains and tracks vendor contracts.
  • Analyzes office needs and recommends effective and economical practices; monitors and orders office supplies;
  • Receives visitors and opens and distributes mail;
  • Extensive daily use of Microsoft Word and Excel, moderate use of PowerPoint;

Qualifications

  • Minimum of 5 years executive administrative support or office management experience;
  • Extensive experience using Microsoft Office Suite software;
  • Effective communicator with exceptional listening, writing and proofreading skills and experience drafting executive-level correspondence and board communication;
  • Level-headed and detail oriented; has strong interpersonal communication skills and relates well to individuals at all levels, including Board members, the general public and agencies with whom IWF interacts and/or conducts business;
  • Well organized, with excellent multi-tasking skills and proven ability to meet deadlines;
  • Professional demeanor with a clear understanding of the importance of positively representing the Iowa West Foundation in all situations;
  • Highly skilled in efficient organization of meetings and retreats;
  • Basic knowledge of, and experience with, office information systems and technology.

Please submit your resume and cover letter to Kathy Fry kfry@iowawestfoundation.org by Sunday, March 7. Finalists will be asked to submit a writing sample. Initial interviews will be conducted via Zoom; finalists will have an in-person interview at the Iowa West Foundation offices at 4201 River’s Edge Parkway in Council Bluffs.

OUR VISION is a community where families choose to live, and businesses choose to locate, because of its quality of life and standard of living.

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